Important information
for tenants

If you are a tenant, depending on your lease agreement you may be responsible for the ongoing inspection, testing and maintenance of the fire safety measures in your building. However, under NSW Regulation it is the building owner who must select a CFSP to inspect the building and endorse the Annual Fire Safety Statement and also the building owner who must sign and submit the final statement to the relevant bodies.

As such, if you are a tenant and have received a notice from council requesting the Annual Fire Safety Statement for your building, we recommend you provide a Yearly Condition Report to the building owner, along with a letter reminding the building owner of their responsibility under the Regulation.

To learn more about the annual fire safety statement process under the current legislation, explore our frequently asked questions for tenants below:

As part of the construction of a building, a variety of Essential Fire Safety Measures are installed in order to comply with the Building Code of Australia. These may include a range of items such as fire extinguishers, fire hose reels, exit and emergency lighting, fire detection systems and fire sprinkler systems. The measures will be listed in the Fire Safety Schedule of the DA or Construction Certificate.

At the completion of building works, the building owner (or their agent) is required to submit a final Fire Safety Certificate to their local Council before an Occupation Certificate can be issued. This final fire safety certificate is a declaration that each of the specified essential fire safety measures listed in the Fire Safety Schedule have been installed and are capable of operating to their required performance standard.

In preparing this certificate, the building owner/owner’s agent obtains certification from the designers and installers of each safety measure that these standards have been met, for example, AS1670 for fire detection, AS2441 for hose reels, AS2118 for fire sprinklers.

Every twelve months after the building is completed the Environmental Planning and Assessment Regulation 2017 requires an Annual Fire Safety Statement be prepared and forwarded to Council, with a copy to the fire brigade and a further copy displayed in the building entry.

Under this new legislation, the Annual Fire Safety Statement must certify that a Competent Fire Safety Practitioner (or multiple practitioners if required) has inspected the building, assessed the fire safety measures, and found that each of the measures is capable of performing to the relevant standard.

The Annual Fire Safety Statement can only be signed by the building owner or owner’s agent and not by anyone else.

Although Councils may or may not send reminder notices regarding statement submission, the onus is on the building owner to ensure this annual statement is submitted by the due date every year.

The simple answer is no. Under NSW Regulation it is the building owner who must select a Competent Fire Safety Practitioner to inspect the building and endorse the Annual Fire Safety Statement. It also the building owner who must sign and submit the final statement to the relevant bodies.

In late 2017, the NSW government introduced a raft of changes to legislation across the building professional industry, following investigations into a series of significant and high profile fire events in NSW buildings.

These reforms, made to the Environmental Planning and Assessment Regulation 2000, have been introduced to ensure the compliance of fire safety in new and existing buildings across the state.

The most significant change under the new legislation is that many of the key phases of installing and maintaining a fire safety system, from planning, to construction, to ongoing yearly assessment, must all now be assessed and endorsed by a Competent Fire Safety Practitioner – a new role defining qualified and/or experienced practitioners who have expert skills in fire safety.

Building owners are now required to enlist the services of a Competent Fire Safety Practitioner (CFSP) to conduct an in-depth holistic assessment of the Essential Fire Safety Measures in their building, to ensure that the fire safety equipment meets the performance requirements of the initial installation. This requires a greater level of expertise and more rigorous assessment than routine fire safety inspection and testing.

Engaging a CFSP is now an essential part of submitting an Annual Fire Safety Statement (AFSS).

The Fire Protection Association of Australia (FPAA) is currently in the early stages of implementing a Government recognised accreditation scheme for Competent Fire Safety Practitioners. It will be mandatory for CFSPs to be accredited via this scheme as “Fire Safety Assessors” from April 2020 onwards.

The FPAA have drafted a set of duties for the role of a Fire Safety Assessor. According to the FPAA’s draft scope of work, it is the responsibility of a Competent Fire Safety Practitioner to:

  • Determine the required standard of performance from the approved design (original approved documents, fire safety schedule, baseline data, or building manual where these are available).
  • Review and compare with routine service records to identify if Essential Fire Safety Measures (EFSM) are capable of operating to the required standard of performance and if any non-conformances or defects have been rectified.
  • Review and verify the specific system interface functionality and operation between EFSM required by Australian Standards, the National Construction Code or legislation in order to consider routine service records holistically.
  • Conduct a visual inspection, or review a report of a visual inspection, undertaken to the degree necessary, to identify if an EFSM has been inappropriately altered or compromised by changes in the occupancy, environment or building in the last 12 months.
  • Review and verify the performance test results obtained through AS 1851-2012 routine service or other routine service methodology, where AS 1851 does not apply.
  • Inspect signage, means of egress, exits, exit doors and discharge from exits.
  • Provide an assessment report to the owner detailing the assessment conducted, findings and recommendations.
  • Provide a declaration that each Essential Fire Safety Measure has been assessed and when assessed was:
    a) Capable of performing to the relevant standard of performance; or
    b) Not capable of performing to the relevant standard of performance.
  • Endorse the assessment for the Annual or Supplementary Fire Safety Statement as per clause 181(j) of the EP&A Regulation.

Let Competent Fire Safety Professionals take the pain out of the annual fire safety statement process.

Call us today on 026624700702 6624 7007 or get a quote via our online form.

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